(1976, rev. 2004, 2011)
Article I: Name
This organization shall be known as the Texas Chapter of the Music Library Association, Inc.
Article II: Purposes
A. The purposes of the chapter shall be:
B. The chapter is a non-stock, non-profit organization operated exclusively for said purposes. No part of the net earnings of the chapter shall inure to the benefit of any individual. No officer or member shall, as such receive compensation for her/his services. All publication by the chapter shall be done in accordance with official MLA policy.
Article III: Membership
Article IV: Officers
A. The officers of TMLA shall be as follows:
There shall be a chair who shall preside at all meetings, appoint committees (with the exception of the nominating committee, which shall be appointed by the past-chair), represent the chapter to MLA and other outside organizations, and perform the duties customary to this office. The term of office shall be one year, after which the chair shall succeed to the office of past-chair.
There shall be a vice-chair/chair-elect who shall chair the membership committee and perform the duties of the chair in the latter's absence. The term of office shall be one year, after which the vice-chair shall succeed to the office of chair.
There shall be a past-chair who shall appoint and chair the nominating committee and perform other duties as necessary. The term of office shall be one year.
There shall be a secretary/treasurer who shall record the minutes of all meetings and preserve all official records and reports of the Chapter; keep an up-to-date membership list; collect dues; make authorized expenditures; serve on the annual meeting planning committee to oversee expenditures and collect registration; and perform duties customary to this office. The secretary-treasurer will serve for two years and may succeed herself/himself for one consecutive term.
Prior to the annual meeting, the past-chair shall appoint a nominating committee who shall propose to the chapter at least two members who are eligible for each office to be elected in that meeting. They will provide written ballots to be voted on during the meeting. Ballots must include a space for a write-in candidate for each position to be filled. A vice-chair will be elected every year and a secretary-treasurer in alternate years. If the committee asks a standing secretary-treasurer to fill a successive term, no second name is required to be submitted for that office that year. Newly elected officers shall take office at the end of the election meeting.
Article V: Committees
A. The chapter chair may, in consultation with the chapter members, appoint committees as needed.
B. Membership on committees shall be open to all regular and student members of the chapter.
C. All committees shall have at least three members.
D. A quorum of a committee shall consist of a majority of its members provided the chair is present. Written approval by members of a committee shall constitute an affirmative vote.
E.The chapter chair may, in consultation with the committee chair, reappoint committee members as many times as necessary.
Article VI: Meetings
A. Regular meetings.
The chapter shall hold at least one regular meeting each year.
B. Special meetings.
The chapter chair may call special meetings with at least thirty days notice. A special meeting may be called for the purposes of joint meetings with an organization in a related field.
Article VII: Amendments
A new constitution or amendments to this constitution and its by-laws may be proposed by any voting member and discussed at any regular meeting. A special committee may be appointed by the chairman to study the amendment or by-law. A copy of the proposed amendment or by-law must be submitted by mail to all of the regular voting members and is to be voted upon by mail ballot. A two-thirds majority of the membership is required to pass an amendment or a new constitution.
Article VIII: Dissolution
In the event of dissolution of this chapter, all of its assets and records shall be turned over to the Executive Board of the Music Library Association, Inc.
To Article III: Dues
Annual dues for all classes of membership shall be determined by the membership.
To Article VI: Meetings
The registration fee for each meeting shall be determined by, in consultation with the chapter chair, the local arrangements people for each annual meeting.